Manage vendors, contracts, and compliance in one place.

Bring suppliers and service providers under a unified governance platform. Digitize onboarding, collect KYC compliance, and provide dedicated vendor portals.

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Vendor DirectoryContracts & TermsDigital OnboardingKYC & Compliance
Supplier Governance

One unified registry for all your suppliers.

Keep complete records of every external vendor — company codes, service categories, payment terms, registered addresses, and primary contact persons. Instantly search and filter across your supplier network.

  • Unique vendor code generation & categorization (IT, Legal, Staffing)
  • Primary commercial contact and billing email addresses
  • Payment terms configuration (Net 15, Net 30, Net 60, Advance)
  • Active, Inactive, and Under Review status management
  • Search by vendor name, code, or contact person in real-time
  • Export full vendor list to CSV and Excel with one click
Contracts & SOWs

Manage vendor contracts, terms, and models.

Organize vendor commercial engagements, set payment schedules, and track deliverable milestones. Link vendors directly to active projects to track time logs and milestones in a single system.

  • Commercial engagement models (Fixed Cost, Time & Material, Retainer)
  • Payment terms configuration (Immediate, Net 15, Net 30, Net 60)
  • Direct linkage to Squad HR Project Management modules
  • Deliverable milestones and SOW expiration alerts
  • Vendor summary dashboard with active engagement counts
  • Role-based privacy preventing unauthorized contract data exposure
Automated Workflow

Frictionless self-service vendor invitations.

Say goodbye to endless email chains and missing documents. Send a secure invitation link that allows external vendors to fill out their corporate profile, upload KYC certificates, and add their team members directly.

  • Secure tokenized email invitations with expiration controls
  • Self-service onboarding form for corporate and tax information
  • Onboarding stages: Invited, Documents Submitted, Approved
  • One-click invite resend and automated reminder emails
  • Reconciles accepted invitations with active vendor records automatically
  • Audit log of who invited each vendor and verification timestamps
Compliance Vault

KYC document repository with bank verification.

Maintain audit-ready vendor compliance. Securely store GSTIN registration certificates, company PAN cards, MSME declarations, canceled cheques, and signed Master Service Agreements (MSA) in encrypted AWS cloud storage.

  • GSTIN, PAN, and MSME verification tracking
  • Bank mandate & canceled cheque document store for finance
  • NDA and Master Service Agreement (MSA) file uploads
  • Document expiration tracking and compliance status flags
  • Encrypted at rest and in transit on AWS secure infrastructure
  • Role-based access restricting sensitive tax records to finance admins
Full Vendor Platform

Stronger vendor relationships, lower risk.

Scale your external vendor ecosystem with confidence and zero paperwork.

Vendor Organization Directory

Centralized registry of all vendor organizations with vendor codes, categories, primary contacts, and statuses.

Vendor Contract Engagements

Track statements of work (SOWs), Master Services Agreements (MSAs), engagement models, and contract milestones.

Self-Serve Digital Onboarding

Send automated email invitations with secure tokens allowing vendors to self-register their entity and team.

KYC Document Repository

Securely collect, verify, and store GST certificates, PAN cards, MSME registrations, and bank proof documents.

Commercial Payment Terms

Configure commercial payment terms (Immediate, Net 15, Net 30, Net 60) and engagement types (Fixed, Retainer, T&M).

Vendor Portal & Users

Grant external vendor admin and staff accounts scoped strictly to their organization with customized portal views.

Strict Multi-Tenant Isolation

Enterprise data fencing ensures external vendors can only access their own profile, users, and assigned projects.

Invitation Tracking & Audit

Monitor pending, accepted, expired, and revoked vendor invites with real-time resend options and timestamp logs.

Multi-Criteria Directory Filters

Filter vendors by category, onboarding stage, payment terms, country, and active status.

CSV & Excel Directory Export

Export full vendor directories for procurement reviews, compliance audits, and finance reconciliations.

Cross-Entity Stakeholders

Consolidated view of all external vendor administrators and employees across partner organizations.

Project Engagement Linkage

Seamlessly connect vendors to Squad HR Projects for unified time logging and deliverable sign-offs.

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